TheReward Analyst is responsible for supporting the Senior Manager, Total Rewards EMEA in ensuring the EMEA reward plans are competitive, affordable, and operationally compliant.
This position is responsible for the operational management of the UK benefits plans and UK car schemes, completion and analysis of EMEA benchmarking surveys, EMEA compensation & benefits reporting and monitoring budget spend. The position also supports on Reward projects as required.
*Please note that this is a fixed term contract till October 2018*
Day to day Management of any UK benefits plans
Monitor and manage the day to day administration of the UK Life Assurance, Group Income Protection, Pension plan, EAP and Voluntary benefits; Liaising with the employee benefits external providers ensuring accuracy and compliance of the processes as well as coordinating the exchange of employee data – starters / leavers / plan entitlements
Prepare the data and co-ordinate with external providers the annual renewals under the UK benefit scheme
Ensures accuracy of compensation and benefits employee data in the ADP GlobalView system and timely coordination of this data and submission to appropriate vendors.
Ensure all providers’ invoices are correct and any cross charges are actioned, liaising with accounts as required to resolve queries
Support the Senior Manager with data analysis during the vendor selection process as required
Schedule/conduct employee education sessions as needed e.g. Wellness fairs, and ensure the changes to the benefits package is communicated to new starters as well as the HCD team
Coordinate the communications and promotion of voluntary benefits (ie BHSF and MyLifestyle
Develops communications and composes reward information for the company Intranet and new starter orientations
Assist employees with benefits queries
Undertake regular reviews with vendors to identify and improve participation, understanding and to resolve any administration or compliance issues
UK Fleet Coordination
Responsible for day to day management of the Fleet Management supplier, monitoring performance against service level requirements and liaising to resolve any queries/issues
Main contact for employees and management on any company car queries/issues, coordinating new car orders, reallocations and returns and ensuring policy compliance and cost minimisation
Ensure drivers are compliant with the UK car policy, i.e. coordinating driving training for high risk drivers, oversee the management of licence checks, deduction of penalties and fines, etc.
Ensure all car invoices are correct and any cross charges are actioned, liaising with accounts as required to resolve queries
Ensure all driver or company car records are accurately maintained and up to date.
Coordinate all fuel cards and ensure all mileage records are up to date and accurate, de-activating leavers cards promptly.
Oversee reimbursement of fuel costs for private mileage in a timely manner to avoid any tax liability arising
Salary/benefits survey participation and completion
Support the Senior Manager in the completion and analysis of salary and benefit surveys, ensuring that accurate benchmarking information is recorded and maintained
Assists with administration of annual merit and salary planning process.
May assist with annual salary budgeting process and any compensation related processes and projects
May answer compensation queries from HR Business Partners, managers and employees. Analyzes and researches compensation issues and recommends solutions to Rewards Manager.
Assists with administration of STI and LTI programs;
May assist with coordination of expatriate assignments and coordinate the tax matters with external vendors
Reporting & Analysis / Monitoring budget spend
Analyse, model and reconcile complex pay and benefits data as required, ensuring high quality and accuracy at all times
Create and produce regular EMEA Reward & Benefits “dashboard” reporting
Ensure all vendor invoices are correct, approved at the appropriate level and forwarded to Finance promptly
Monitor spend vs. budget, highlighting potential overspends to Senior Manager
Assisting with any special projects or adhoc work such as policy reviews, contractual terms reviews, harmonisation or integration projects as required by Senior Manager.
Advanced MS Excel skills
A high level of attention to detail, strong analytical skills and the ability to manage several projects simultaneously are essential
Knowledge of benefit plan policies and procedures, fleet management experience desirable
Good Vendor management skills
Good influencing, communication and relationship building skills. Good coordination skills and attention to the detail essential
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